Using MS-WORD
General
It is very easy to stray from the required layout and style when using
word. Authors should take care over the fonts which are used in the document,
including fonts within graphics.
Fonts should be restricted to ONLY Times, Symbol and Zapf Dingbats.
All text should be BLACK.
Asian and Cyrillic Versions of WORD
Non English versions of WORD use fonts which are not recognised by the
Acrobat softare. Conversely, characters in the English versions may not
be recognised by other versions of WORD.
It is therefore essential that only English versions of WORD are
used for the preparation of papers for ICALEPCS'99.
Illustrations and Graphics
Full page width tables and figures can be created by inserting a new section
with the appropriate total width (170mm).
Using an illustration (graph, etc.) which has been saved in the encapsulated
postscript format (EPS) gives better resolution in the final document because
it will scale properly under zooming. Most applications allow one to save
a graphic or image in EPS format, so this is recommended.
WORD offers the possibility of saving the illustration within the document
file or making a link (or pointer) to the file which is only incorporated
when the postscript is generated for printing. The advantages to the author
of using a link to the file are a saving in disk space and the illustration
can be modified independently. It will be much easier for the editorial
team to fix problems with illustrations if they are sent separately in
addition to including them in the .doc file, either on the diskette
or by ftp .
Making the Postscript
The choice of printer driver can make a considerable difference to the
postscript produced. We have found that the Apple LaserWriter driver works
well.
The postscript file should have the first page first, not reverse order.
On a PC (Windows95)
-
Use the Print option from the File menu and:
-
Select a PostScript printer
-
In Properties set/verify:
-
The appropriate paper size
-
Output format is PostScript
-
Check the Print to File box
-
Click on OK
-
Give the appropriate name for the file
On a MAC
-
Select LaserWriter 8 in the Chooser
-
Select Print from the File Menu
-
Select File as the destination and click Save
-
Select ASCII, Level 1 Compatible, Format = Postscript, Font Inclusion
= no fonts, give an appropriate filename and click Save
-
Check the postscript file by printing it using a utility like Apple LaserWriter
Utility.
Photo by Ugo Borsatti, Archivio
Storico "Foto Omnia"