Using MS-WORD

General

It is very easy to stray from the required layout and style when using word. Authors should take care over the fonts which are used in the document, including fonts within graphics.

Fonts should be restricted to ONLY Times, Symbol and Zapf Dingbats.

All text should be BLACK.

Asian and Cyrillic Versions of WORD

Non English versions of WORD use fonts which are not recognised by the Acrobat softare. Conversely, characters in the English versions may not be recognised by other versions of WORD.

It is therefore essential that only English versions of WORD are used for the preparation of papers for ICALEPCS'99.

Illustrations and Graphics

Full page width tables and figures can be created by inserting a new section with the appropriate total width (170mm).

Using an illustration (graph, etc.) which has been saved in the encapsulated postscript format (EPS) gives better resolution in the final document because it will scale properly under zooming. Most applications allow one to save a graphic or image in EPS format, so this is recommended.

WORD offers the possibility of saving the illustration within the document file or making a link (or pointer) to the file which is only incorporated when the postscript is generated for printing. The advantages to the author of using a link to the file are a saving in disk space and the illustration can be modified independently. It will be much easier for the editorial team to fix problems with illustrations if they are sent separately in addition to including them in the .doc file, either on the diskette or by ftp .

Making the Postscript

The choice of printer driver can make a considerable difference to the postscript produced. We have found that the Apple LaserWriter driver works well.

The postscript file should have the first page first, not reverse order.

On a PC (Windows95)

Use the Print option from the File menu and:

Select a PostScript printer
In Properties set/verify:

The appropriate paper size
Output format is PostScript

Check the Print to File box
Click on OK
Give the appropriate name for the file

On a MAC

Select LaserWriter 8 in the Chooser
Select Print from the File Menu
Select File as the destination and click Save
Select ASCII, Level 1 Compatible, Format = Postscript, Font Inclusion = no fonts, give an appropriate filename and click Save
Check the postscript file by printing it using a utility like Apple LaserWriter Utility.

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Photo by Ugo Borsatti, Archivio Storico "Foto Omnia"